EXPORT GUIDE HOW TO EXPORT GOODS TO FOREIGN COUNTRIES

export USA, import USA, logistics USA, customs USA

Export Guide For USA

USA exported more than 1,5 trillion USD goods in 2018. The interest in export and import, the efforts of individuals and firms to export has increased exponentially in recent years. As global communication, sales, marketing, and logistics processes become easier and costs are lower, exports become easier to start and export as the procedures regulating foreign trade become easier.

Many people selling something with e-trade, why don't you do it in internationally. If you find a unique good or advantage way for any goods for any foreign country, it could be a chance to make a big step. Every company begins with somewhere so its time to navigate your export business plan.

USA Small Business Exporters

Exports create a chance for small entrepreneurs to do business in the global market with minimum costs, growth opportunities for small companies, economic crises, and stagnations in the local market for large firms, selling goods to different geographies.

There are about 30 million companies in the USA and the only %1 of them are in the export business. The USA has many giant exporter companies that have their own distributors or local partners all over the world. On the other hand, %97 of US exporter companies are a small business

LLC Company - Delaware company

LLC is the most favorite way to establish a company with many easy steps and tax advantages. Delaware companies don't need to pay corporate taxes when they don't do business in the state. If you have an LLC company, you also don't need to pay royalty payments or any other intangible assets.


Getting Export Licence

The US has limited export control laws & regulations than importation. However, it's not a big deal for most common goods. You can easily identify which goods need an export license when you check the federal department's license list: www.export.gov/article?id=Export-Licenses
You also need to check exporting requirements on USA customs & border protection exporting requirements: www.dhs.gov/how-do-i/find-importexport-forms

The USA has 328 ports of entry all over the states. Port of entry you also may find many answers if you looking for news about ports and export issues on the local port of entry: https://www.cbp.gov/trade 

If you decide to start to export something outside the USA and established your company, your next step should be to find a customs broker.

How To Work With Customs Brooker, How To Choose a Customs Brooker

Customs brokers make customs paperwork and handle the customs legislations on behalf of you, with your power of attorney, within a period of time you specify. It's better to establish your company and also find a customs broker in any city which has a customs port of entry. 
As I have mentioned before there is 328 port of entry located in the USA so every US states have many ports of entry. On the other hand, all customs procedures could be done on US e-customs web sites. 

Export-oriented Sales and Marketing:

Exporting include the sale of goods or service to another country. Therefore, it requires international sales and marketing efforts in order to be able to export and maintain.

There are a number of ways to find customers for companies including market research, B2B sites and web search for potential customers, its also a good way to participate in the international trade show, exhibitions. When you find any possible customer, e-mail and telephone communication will be the first step, after you introduce your company and products it's better to send your catalogs with hand samples to give them a better idea.


This export guideline starting with the initial price and bidding stage, which includes all expenses and processes until the export goods reach your customer's warehouses.



How to Export Step-by-Step Export Guide

This guideline is prepared for companies that want to start exporting. How an export operation takes place is described in stages.


  • Which documents are used when exporting?
  • How is shipment organized?
  • How and when do customs procedures take place?

Stage 1: Proposal and negotiation phase between exporter and importer

Even if the communication between the exporter (seller) and the importer (the buyer) starts over the telephone, it is the healthiest way to conduct the communication by e-mail.

It is the most appropriate method for the exporter company to submit a proposal form or a proforma invoice to the buyer for the approval of the importer. It is the healthiest way for the exporter to obtain the proforma which is approved by purchase order and/or stamp signature.


The proforma invoice should include a complete description of the product to be exported and any technical details, if any, in a way that will not leave any conflict. 



It is binding on both companies that the general rules of the trade between the two companies, the expectations of the parties and the solution and penalties of possible disputes are made. For example, a buyer who orders with the deadline should specify the date of the deadline in the contract, determine the daily penalty for the delay and the exporter accepts this, delays in the production process of the exporter and if the exporter organizes the deliveries, it requires.


Stage 2: Production, Procurement, Delivery Preparation Period

The exporter company may be the manufacturer or supplier of the products to be sold. The products subject to the order must be prepared at the end of the production and procurement process, if there are any quality documents and/or technical documents required in the country and in the country to be exported, customs procedures and subsequent stages. If the buyer has different demands, such as packaging, packaging, pallet, or case, then pay attention.


3rd Stage: Shipment, Exit Customs Transactions

Considering the dispatch date of the products, if the export is made with Ex-works or Incoterms F group incoterms, the Buyer should be informed to organize the vehicle. In Exworks shipments, the customs clearance in the exporter's country also belongs to the buyer.


4th Stage: Documents Required by the Exporter

The exporter company prepares e-invoices, English invoices and packages for customs clearance in his country and for the completion of the customs procedures in the buyer's country. On the other hand, it shares the information necessary for the customs consultant to prepare documents such as origin, ATR, EUR1, etc.


  • Proforma invoice (if required)
  • Commercial Invoice (required)
  • Package List (if required)
  • Certificate of Origin (Compulsory)

Stage 5: Exporting the Export Document Set to the Buyer

In maritime exports, the bill of lading prepared by the carrier according to the information received from the exporter. The ship is loaded and printed when the ship leaves the port in the export country.


Stage 6: Customs and internal shipping operations in the buyer's country
If your delivery term is ex-works or F group ( FOB, FCA) you dont need to do anything about the shipping or customs in the buyer's country.

If your delivery term is CIP or DAP you also responsible for internal transfers at the buyer's country till the goods reach their adress.


If you have chosen the DDP delivery term, you must pay the customs duties in the buyer's country and make the customs clearance.



Step 7: Close the Export File

An export operation which has not been subjected to any damage or quality complaint about the products that the shipment process has been completed, the export products to the buyer are delivered, the export fee has been collected and the exported products have been completely closed.

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